Documentation can lead to gold medal success

In the event your club is faced with an accident that results in a claim being filed against your insurance, how well you document events is critical in helping a claims manager address liability issues.

In Herb Appenzeller’s book, Risk Management in Sport – Issues and Strategies, Second Edition, the following several key points address the sports facility risk management documentation process:

  • Keeping good records is essential – in court, it helps demonstrate safety inspections were done or what preventive maintenance was performed
  • Be diligent and thorough in regards to documentation related to an incident
  • Know the statute of limitation, or the length of time an injured individual has in which to initiate a law suit in your jurisdiction. Maintain all records at least until it expires.Especially in the case of an injury to a minor, the time can be much longer.
  • Develop a good system for organizing and cataloging all records associated with an incident, even if it occurred several years ago.


  • Appenzeller, Herb. Risk Management in Sport – Issues and Strategies, Second Edition. Carolina Press Company. Durham, NC. 2005
  • Gymnastics Risk Management Safety Course Handbook, 2013 Edition (Revised 2014). USA Gymnastics, Inc., Indiana. 2013
  • Martens,Rainer. Successful Coaching, Third Edition. Human Kinetics. 2004
The information provided in this article is intended for general informational purposes only and should not be considered as all encompassing, or suitable for all situations, conditions, and environments. Please contact us at or your attorney if you have any questions. The article may not be linked to, copied, reproduced, republished, posted, or distributed in any way by non-policyholders of Markel®, without permission.