Building a comprehensive emergency action plan

Does your facility have an Emergency Action Plan (EAP) in the event of a catastrophic injury or event? Without a well-devised plan, you may be unprepared to respond quickly enough to reduce the severity of an athlete’s injury or to mitigate potential damages associated with a catastrophic event.

An effective plan assigns specific responsibilities to staff members and includes cross-training for key personnel. Staff should be familiar with where emergency equipment and supplies are located and how to use them. Practice responding to a variety of potential scenarios to increase your staff’s comfort level.

Be sure to post emergency contact numbers prominently beside telephones for easy reference. Include specific instructions on how to use the phone system, such as dialing 9 before placing the call or using a specific phone line.

At least one fire drill or emergency evacuation should be practiced per year, involving everyone in the facility— including clientele. This will reinforce your staff’s ability to evacuate everyone safely and measure the effectiveness of your plan.

Documentation is instrumental to improving your response during an emergency and for communicating with emergency responders, insurance adjusters, and the media. Keep your documentation factual; avoid expressing your opinion regarding negligence and what you can do in the future to prevent a similar incident.

Identify a single spokesperson for managing media inquires—typically the owner, personal counsel, or facility manager. All media inquiries should be directed to your designated representative to avoid unauthorized comments. It is also wise to consult with your attorney before releasing any information to the media.

For additional assistance in developing your EAP, contact your local emergency medical and police departments for information and ideas they may offer.

The information provided in this article is intended for general informational purposes only and should not be considered as all encompassing, or suitable for all situations, conditions, and environments. Please contact us or your attorney if you have any questions.

For safety or risk management questions or suggestions, please contact Markel.

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