Transportation rules and procedures checklist 

  • Are drivers prohibited from operating a vehicle while under the influence of alcohol or drugs, including prescription drugs that can make them drowsy?
  • Are drivers prohibited from smoking, playing loud music, and wearing earphones? 
  • Are drivers prohibited from leaving children unattended in a vehicle?
  • Are drivers required to make a daily physical inspection of the vehicle and record their findings in the Driver’s Vehicle Condition report?
  • Are vehicles equipped with reflective Danger signs (the triangle)? (In case of an on-road emergency, the driver can use these signs to alert other drivers of the situation.)
  • Does each vehicle have a radio, cell phone, or other communication device?
  • Does each vehicle have a fully stocked first-aid kit?
  • Does each vehicle have emergency identification and contact information for each child being transported?
  • Does the facility director approve each driver, and are only approved drivers allowed to operate vehicles?
  • Does the director keep all vehicle keys in one central location?
  • Do drivers always follow agreed-on routes, or get approval from the director to change them?
  • Are all passengers seated and secured, and do children use approved child-restraint devices or seatbelts?
  • Do drivers check to make sure all doors are properly closed and locked?
  • Do drivers make sure passengers do not put their heads, hands, arms, or other body parts outside the windows?
  • Do drivers prohibit horseplay and rowdy behavior?
  • If the vehicle can carry more than 6 passengers, is there an adult onboard who is trained in safety procedures and group management?
  • For child care centers, are there enough adults (not including the driver) to supervise the children and maintain the same adult-to-child ratio that is used at the center?
  • Do drivers always strictly obey all traffic laws?
  • Do drivers always check the oil, tire pressure, and battery when they buy gas?
  • Do drivers always leave vehicles in Park, with the emergency brake on?
  • Do drivers always shut off the motor before loading or unloading children?
  • If the driver can’t shut off the motor, is the vehicle equipped with flashing lights similar to a school bus to warn oncoming traffic that the vehicle is loading/unloading?
  • Is the vehicle air conditioned when the temperature is above 75˚F, and heated when the temperature is below 50˚F?
  • Are drivers instructed to call an authorized service station for flat tires and other on-the-road vehicle problems?
  • Does the facility replace its vehicles regularly?
  • If you use rented vehicles, are the drivers experienced in using the vehicle and approved by the director or other lead person in the organization?
  • If you use chartered buses, is the driver a professional provided by the bus owner or charter company?
  • Do drivers always check the vehicle before garaging to make sure no passengers, especially children, were left onboard?
  • If required to back up a large vehicle, is a spotter used to make sure backing up can be done safely?
The information provided in this article is intended for general informational purposes only and should not be considered as all encompassing, or suitable for all situations, conditions, and environments. Please contact us at or your attorney if you have any questions. The article may not be linked to, copied, reproduced, republished, posted, or distributed in any way by non-policyholders of Markel®, without permission.